ACTIVE SEARCHES

Executive Partner to the CEO

The Executive Partner to the Chief Executive Officer serves as a trusted partner, time manager, and strategic enabler to the CEO. This role is responsible for protecting and optimizing the CEO’s time, ensuring effective communication and follow-through, and supporting high-impact decision-making across the organization. The Executive Partner operates with a deep understanding of the business, exercising exceptional judgment, and maintaining the highest level of confidentiality. This role requires executive presence, strategic thinking, and the ability to operate independently in a fast-paced, complex environment.

 

ACCOUNTABILITIES

Time Strategist and Calendar Gatekeeper

  • Manage CEO’s calendar end-to-end, ensuring time is allocated to highest-value priorities.

  • Exercise sound judgment to determine CEO’s direct involvement versus task delegation.

  • Diplomatically prioritizes CEO calendar when competing priorities arise.

  • Structure meetings with clarity; ensuring agendas are purpose-driven, and decision-oriented.

  • Protect dedicated focus time for strategy, planning, and key relationships.

 

Strategic Business Partner

  • Function as strategic partner developing strong comprehension of company priorities, organization dynamics, and key stakeholders.

  • Proactively resolve calendar and business conflicts, risks, and inefficiencies.

  • Support preparation for key meetings by clarifying participants, context, and implications.

  • Track CEO commitments to ensure follow-through and accountability.

 

Communications and Message Management

  • Support and amplify CEO’s voice by drafting, editing, and coordinating executive-level communications, including emails, external messages, and announcements.

  • Manage task and information triage, ensuring the CEO receives the right information at the right time in a clear and organized manner.

  • Ensure communication consistency in tone, accuracy, and clarity coordinating with internal communications and public relations partners as needed.

 

Cross-Functional Coordination and Project Ownership

  • Interface with executive team, senior leaders, and key partners across the organization. • Ensure action items and follow-ups from executive meetings are completed.

  • Support forward movement of initiatives when CEO is involved.

  • Independently manage enterprise projects, such as cross-functional committees, and work to resolve timing conflicts between teams to maintain momentum and alignment.

 

Travel and Logistics Management

  • Plan and manage CEO’s travel and logistics balancing efficiency, effectiveness, and well-being.

  • Develop detailed itineraries with context for meetings, optimize schedules to minimize stress, build in recovery time, and anticipate contingencies.

  • Manage CEO flex time considerations related to travel.

  • Manage & maintain CEO’s expense reports.

 

Board Support

  • Play critical role in supporting Board of Directors interactions.

  • Coordinate Board of Directors meetings, prepare, coordinate, and distribute materials.

  • Manage Board of Directors meeting logistics, track requests, and action follow-up.

  • Operate with absolute confidentiality, professionalism, and discretion in all Board of Directors interactions.

 

Trust, Confidentiality, and Judgment

  • Manage people, legal, financial, and strategic information with complete confidentiality.

  • Ability to exercise sound judgment, operate with integrity, and make decisions independently.

 

EDUCATION & REQUIREMENTS

  • Bachelor’s Degree in business or related field

  • 10+ years of demonstrated experience supporting a CEO or senior executive in a complex organization as an Executive Assistant, Project Manager, or in a hybrid executive support capacity.

  • Strong business acumen with ability to understand organizational strategy, priorities, and dynamics .

  • Exceptional organizational, prioritization, and time-management skills.

  • Proven ability to manage competing and shifting priorities.

  • Proven project management capability.

  • Ability to lead initiatives from concept through execution and ensuring follow-through.

  • Excellent written and verbal communication skills.

  • Demonstrated ability to develop polished executive communications, presentations, and reports.

  • High level of professionalism, discretion, emotional intelligence, and sound judgment in handling sensitive and confidential information.

  • Independent decision-making and problem-solving skills, with the ability to anticipate needs, navigate ambiguity, and make recommendations.

  • Advanced proficiency with productivity and collaboration tools, including Microsoft Office Suite, PowerPoint, and project management platforms.

  • Demonstrated ability to build trusted working relationships across all levels of the organization, including executives, board members, and external stakeholders.

 

LOCATION

This role is located in Portland, Oregon and requires 5 days a week in office working side by side with the CEO and executive team.

The Executive Partner to the Chief Executive Officer serves as a trusted partner, time manager, and strategic enabler to the CEO. This role is responsible for protecting and optimizing the CEO’s time, ensuring effective communication and follow-through, and supporting high-impact decision-making across the organization. The Executive Partner operates with a deep understanding of the business, exercising exceptional judgment, and maintaining the highest level of confidentiality. This role requires executive presence, strategic thinking, and the ability to operate independently in a fast-paced, complex environment.

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